You

‘you’ is the users personal hub allowing access to their personal information, the ability to make requests, and sign their timecards while reviewing this guide, please keep in mind that some features will not be relevant to district or non shift employees while these features are present, feel free to ignore them the non relevant features will not be described in depth all action features in 'you' are accessible from both mobile and desktop in the mobile view 'you' is split into separate sections, listed below my dashboard “my dashboard” is the default page users are brought to upon logging in a pivotal page providing detailed insights on the following upcoming shift information this section provides detailed information about your upcoming shift, including station assignment the specific station assignment apparatus the vehicle or equipment assignment shift duration the length of your scheduled shift rank designated role or position during the shift leadership the names of the shift leader and fire captain accruals your accrual hours are automatically updated based on your department's policies as new information is entered into the system, your balances are adjusted in real time, ensuring accurate and effortless tracking my calendar “my calendar” is where users go to make al requests and provides the user with a monthly view of all relevant events some features may be unavailable depending on your departments settings while on the calendar view, users can toggle view and navigation you can toggle between a month view or list view by clicking on the display dropdown menu located in the upper left corner add filters to your calendar by selecting the filter icon next to the display dropdown menu the “$ “ icon located on specific calendar days indicates the start of new pay periods calendar days will be marked with varying colored letter such as a, b, c these represent what shift is working this day navigate between months using the calendar icon or the arrows located at the top of the screen request or cancel time off to request time off select a future day on the calendar that you are scheduled to work select request time off fill in all pertinent information click the request time off button located at the bottom of the screen to submit your request for admin approval if you do not have sufficient available hours, a warning prompt will appear to request multiple days time off click the ' ' button at the top right corner of the screen select request multiple days off click on each day you wish to request off click submit a time off form will appear review the pre selected dates to ensure accuracy and fill in all required information click submit to send your request for admin approval to cancel time off select the day in which you requested vacation time select the request select 'cancel' currently vacation time can not be requested on past days, nor can it be canceled once approved by an admin changes will have to be made by an admin in the roster or through manual changes in payroll request or cancel additional paid time request additional paid time select a previous day on the calendar if you had a shift on this day this will open up the shift information panel, select the shift to access different options select 'request additional paid time' input all pertinent information submit your request for admin approval cancel additional paid time this can only be done when the request is pending approval once approved, an admin would have to manually undo the changes through payroll select the day of the request on your calendar select the request you submitted select 'cancel' my payroll the personal payroll section displays your timecard and provides the option to review and sign off on it different timecard views there are two ways to view your timecard toggle between views by clicking the following icons view one displays your total hours worked for the current pay period to see a day by day breakdown and the pay types worked, click the dropdown arrow on the right this will expand a dropdown table displaying all pay code types associated with your work and your day by day breakdown view two presents a horizontal layout where you can scroll left or right to see a day by day breakdown of your hours within the pay period if using a phone, you may need to rotate your screen sideways ensure auto rotate is enabled for the best viewing experience navigating pay periods to access a previous pay period's timecard, click the arrow next to the date at the top of the page alternatively, use the arrows on the far side of the screen to navigate between periods from any previous period, quickly return to the current period by using the "back to current pay period" button located at the top right of the screen signing your timecard if a previous timecard remains unsigned, a notification with a yellow "!" icon will appear above your timecard, prompting you to take action to sign the timecard, click the notification to access a page displaying your timecard and a field to enter your full name after entering your name, select "sign and submit" to complete the process or "sign later" if you need more time the "sign and submit" button will remain greyed out until your full name has been entered watch out for extra blank spaces when signing your name as this can cause unexpected errors if you choose "sign later," a warning will remind you that your timecard must be validated before payment is processed you can either select "i understand" to delay signing or "i will sign now" to return to the previous page and complete the validation if a pay card entry is modified after signing the user will be prompted to resign the timecard preferences preferences allows users to update their personal information and manage notification settings here, users can edit phone numbers passwords in the event of a forgotten password please contact am administrator to assist in resetting passwords notification preferences note some notification settings are determined at the department level and may not be edited by individual users