Scenarios

pre existing template if the department has created templates for the hiring engine, staffers can select a template from the hiring flow drop down menu to run for the day this will preload all settings and order required, simply click “confirm” in the upper right hand corner to run the engine auto hire choosing a staffing list(s) select what staffing list(s) to use use the staffing list drop down menu to select what list to call from to add an additional list , click add more staffing list configuration this will add a secondary list that the system will use once the first list is exhausted example if the volunteer list is selected first and there are still vacant positions, the system will automatically begin calling from the mandatory list click view employees to see the employees included in each added staffing list and their order to remove a staffing list, click the trash icon to change the order of the lists, drag and drop them using the icon on the far right of the list name apply filters to the staffing list using the filter icon to the right of the staffing list name here staffers can filter employees by shift, battalion and home station choose positions to call by default, no positions are selected staffers can filter positions using the drop down menus to select a position to be called, check the box next to the position name or use the “select all” box at the top of the list set hiring engine settings click “ change hiring engine settings” to adjust the settings for the days be sure to hit “save” after making any changes round duration determines how long each employee has before the next name on the list is notified vacancy fill order specifies the order in which ranks will be called set each positions “call order” for each rank with vacant position click “edit call order” this allows users to control what ranks will be called for the position and in what order staffers can choose ranks by checking the box to the left, and they can drag and drop positions into the desired order using the icon on the right select “start” to kick off the engine it may take a moment for the engine to start, please take a moment to allow it to load instant hire the instant hire feature works similarly to auto hire , with the primary difference being in the occupancy column of the vacant position list in this column, staffers can view which employee is being forced into a position and can edit the assignment if needed edit instant hire placement click the pencil icon under the ‘edit’ column this will open a list of eligible employees to fill the position, listed in the order they appear on the staffing list filter employees use the search bar to find a specific employee click the filter icon to filter by certification, rank, or shift select the desired employee and click “done” once all positions are filled with the desired personnel, click “confirm” to start the engine request volunteers request volunteers allows departments to request employees to volunteer on a specific day on roster well in advance of their staffing needs this allows users to manually sign up for the vot list for that roster day populating them on a volunteer list canceling and restarting hiring engines once the engine is started, the page will refresh and show the engine status as in progress to stop an active engine, click stop in the upper right hand corner stopping the engine after clicking stop , the page will refresh, and the engine status will update to cancelled restarting the engine to restart the engine, click add new under the cancelled engine to create a new auto hire note this feature can also be used if new vacant positions are created after the engine has already finished running