Hiring flows

hiring flows allow for the department to create templates and set schedules for the hiring engine create new hiring flow select ‘new hiring flow’ this will open the same view as available in roster the main difference being able to add multiple steps without running the engine between steps upon opening the hiring engine users will presented with the action types to the left, such as running a pre created template or adding an auto hire engine on the right is a list of all current vacant positions for the day and relevant information for each position this includes battalion station apparatus start and end times required certifications at any point, users can filter through vacant positions by using the battalion, station, and apparatus drop down menus add a hiring engine title and description located at the top of the screen this is important as it allows for staffers to determine what template needs to be used select ‘+ add new…’ and choose auto hire, instant hire, or request volunteers auto hire choosing a staffing list(s) select what staffing list(s) to use use the staffing list drop down menu to select what list to call from to add an additional list , click add more staffing list configuration this will add a secondary list that the system will use once the first list is exhausted example if the volunteer list is selected first and there are still vacant positions, the system will automatically begin calling from the mandatory list click view employees to see the employees included in each added staffing list and their order to remove a staffing list, click the trash icon to change the order of the lists, drag and drop them using the icon on the far right of the list name apply filters to the staffing list using the filter icon to the right of the staffing list name here staffers can filter employees by shift, battalion and home station choose positions to call by default, no positions are selected staffers can filter positions using the drop down menus to select a position to be called, check the box next to the position name or use the “select all” box at the top of the list set hiring engine settings click “ change hiring engine settings” to adjust the settings for the days be sure to hit “save” after making any changes round duration determines how long each employee has before the next name on the list is notified vacancy fill order specifies the order in which ranks will be called set each positions “call order” for each rank with vacant position click “edit call order” this allows users to control what ranks will be called for the position and in what order staffers can choose ranks by checking the box to the left, and they can drag and drop positions into the desired order using the icon on the right instant hire the instant hire feature works similarly to auto hire , with the primary difference being in the occupancy column of the vacant position list in this column, staffers can view which employee is being forced into a position and can edit the assignment if needed edit instant hire placement click the pencil icon under the ‘edit’ column this will open a list of eligible employees to fill the position, listed in the order they appear on the staffing list filter employees use the search bar to find a specific employee click the filter icon to filter by certification, rank, or shift select the desired employee and click “done” edit existing flows locate the desired template to edit select ‘edit flow’ follow the directions above and make desired changes once the changes are made select ‘override hiring flow’ hiring flow schedules select the ‘…’ to the right of the template name choose set a schedule see schedules duplicate or delete hiring flows select the ‘…’ to the right of the template name choose duplicate delete run hiring flow from department page select the ‘ …’ to the right of the template name choose ‘start hiring flow’ select date the flow should run select ‘run flow’